HR Policy:-

This Human Resources (HR) Policy manual outlines the principles, guidelines, and procedures for managing staff at [SSSF- NGO]. The goal is to create a fair, transparent, and supportive work environment that enables us to achieve our mission effectively. This policy applies to all employees, including permanent, contractual, and temporary staff.

 

1. Recruitment and Selection 🤝

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Our recruitment process is designed to be fair, transparent, and non-discriminatory. We aim to hire the most qualified candidates based on their skills, experience, and alignment with our values.

• Equal Opportunity: We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, gender, age, disability, marital status, or sexual orientation.

• Hiring Process: The process typically involves advertising the position, reviewing applications, conducting interviews, and performing reference checks. All hiring decisions are based on merit.

 

2. Employment Terms and Conditions 📋

 

This section outlines the basic terms of employment for all staff members.

• Probation Period: New employees will have a [three-month] probationary period. During this time, the employee's performance and suitability for the role will be assessed.

• Working Hours: The standard work week is [40 hours], from [, 9:00 AM to 5:00 PM], Monday to Friday. We also recognize the need for flexibility, particularly for project-based work.

• Leave Policy:

  • Annual Leave: Employees are entitled to [15 days] of paid annual leave per year.

  • Sick Leave: Employees are entitled to [ 7 days] of paid sick leave per year. A medical certificate is required for absences longer than [ two days].

  • Maternity/Paternity Leave: We provide paid leave in accordance with local labor laws.

  • Special Leave: Requests for other types of leave ( compassionate leave) will be considered on a case-by-case basis.

 

3. Compensation and Benefits 💰

 

We are committed to offering competitive and fair compensation that reflects the role's responsibilities and the employee's experience.

• Salary: Salaries are determined by the organization's pay scale and budget.

• Payroll: Salaries are paid on a [monthly] basis, on the last working day] of the month.

• Benefits: This may include health insurance, retirement plans, and other benefits as per the organization's policies and local laws.

 

4. Performance Management 📈

 

Our performance management system is designed to provide regular feedback and support employee growth and development.

• Performance Reviews: All employees will receive an annual performance review to discuss their progress, set new goals, and identify training needs.

• Grievance Procedure: A clear and confidential process is in place for employees to raise concerns or grievances without fear of retaliation.

 

5. Code of Conduct and Ethics 🤝

 

All employees are expected to uphold the highest standards of professional conduct and ethics.

• Conflict of Interest: Employees must avoid situations where their personal interests could conflict with the organization's interests.

• Confidentiality: All employees are required to maintain the confidentiality of sensitive information related to our beneficiaries, partners, and internal operations.

• Zero Tolerance: We have a zero-tolerance policy for harassment, discrimination, and violence in the workplace.

 

6. Disciplinary Action ⚠️

 

This policy outlines the steps taken when an employee's conduct or performance falls below the required standards.

• Process: Disciplinary actions are progressive, starting with a verbal warning, followed by a written warning, and can escalate to termination in cases of serious misconduct.

• Termination: Employment may be terminated due to serious misconduct, poor performance, or redundancy, following a fair and transparent process.

 

7. Training and Development 📚

 

We are committed to investing in our staff's professional growth and development.

• Training Opportunities: We encourage employees to participate in relevant training programs, workshops, and conferences to enhance their skills and knowledge.

• Mentorship: We may offer mentorship programs to support the professional development of our staff.